Administrative Assistant

Istanbul, TR
Position Ref. ID: 74

TDG is looking for new colleagues for our team, who will support us as Administrative Assistant with following tasks;

The administrative specialist position provides transaction, marketing, and administrative support to commercial activities globally. This role executes the corporate marketing strategy and initiatives locally while providing insight to corporate marketing on how these strategies are best refined for optimum execution. In addition, this role is the on-site liaison for operations, research, IT, and accounting which are supported remotely. The overall goal of this position is to provide the best transaction, HR, marketing, business development, and administrative support in our industry while enhancing the brand.

The successful candidate in this position will play a critical role in the support of industry-leading managers and sales reps. This role requires a customer-service-focused attitude and offers a well-rounded marketing position with opportunities for growing knowledge and experience in all facets of marketing, business development, and commercial. This position is primarily supported by the corporate marketing team which provides access to the best marketing software, tools, and templates in the industry as well as ongoing training.

Administrative Support

Assist in scheduling meetings, and conference room bookings
Assist with couriers, contractors and mail delivery as needed
Assist with local implementation of any personnel on-boarding and off-boarding needs
Assist with new equipment setup as well as implementation of IT initiatives, policies, and procedures to ensure operational effectiveness at the local office level
Assist with expense reports and travel arrangements as needed
Maintain personal time-card
Assisting customers (and partners) during invoicing, payment and collection process
Assisting employees during HR, IT, Marketing, Finance process
Driver/enabler personality with an efficiency focused mind
Openness to changes and self-development
Wish to self-develop in technical and domain knowledge
Highly committed personality, and a desire to achieve
A great team member
Any other administrative functions that may come up for the office

Transaction, Marketing, & Business Development Support

Ensure all communications, presentations, and collateral enhance the brand and are in line with the brand guidelines and precedents set by the corporate marketing team
Create printed and digital marketing packages, posts, ads, and presentations
Create and deploy e-mail blasts for listings, growing clients, newsletters, and other announcements as needed
Create and maintain listings, client information and team member bios as needed on web sites and potentially other third-party sites
Maintain, update, and segment contact databases, email distribution lists, and invitation lists
Assist remote research analysts with market aerial map creation as well as demographic and traffic count research as needed
Prepare documents related to transactions, which may include letters of intent, commission agreements, contract forms, and reporting spreadsheets
Assist managers and sales reps in managing transaction activity related to products, sales acquisitions, and dispositions
Assist in aspects of computer usage related to marketing including e-mail signatures, styling documents according to brand standards, and printing

Communications, Public Relations, Social Media and Events

Create transaction-related press releases and deploy to media
Revise new hire and promotion press releases created by corporate marketing for local media distribution
Work with team members to submit market/industry award applications for office and employees
Stay abreast of speaking opportunities to better position the team as leaders in the industry
Assist in event planning for trade shows or nearby corporate events
Assist employees with enhancing and maintaining their professional presence on LinkedIn and others
If applicable, manage social media accounts by maintaining brand standards, distributing relevant content regularly and increasing followers

Qualifications

Team player and customer-service-focused attitude
Bachelor’s degree, preferably in marketing, communications, advertising, or public relations
Strong attention to detail with excellent grammar as well as organizational, project management and communication skills
Must be willing and able to wear multiple hats, manage multiple projects, and prioritize tasks effectively to meet deadlines
Intermediate to advanced Adobe InDesign and Photoshop skills are required; Adobe Illustrator is a plus
Strong Microsoft Outlook, PowerPoint, Word, and Excel skills
E-mail marketing, public relations, social media, database management, and event coordination experience preferred
Self-motivation, Customer Focus, Professional Ethics, Team Work
No restriction to travel
Hourly contract

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