Administrative Assistant

Istanbul, TR
Position Ref. ID: 74

TDG is looking for new colleagues for our team, who will support us as Administrative Assistant with following tasks;

The administrative specialist position provides transaction, marketing, and administrative support to commercial activities globally. This role executes the corporate marketing strategy and initiatives locally while providing insight to corporate marketing on how these strategies are best refined for optimum execution. In addition, this role is the on-site liaison for operations, research, IT, and accounting which are supported remotely. The overall goal of this position is to provide the best transaction, HR, marketing, business development, and administrative support in our industry while enhancing the brand.

The successful candidate in this position will play a critical role in the support of industry-leading managers and sales reps. This role requires a customer-service-focused attitude and offers a well-rounded marketing position with opportunities for growing knowledge and experience in all facets of marketing, business development, and commercial. This position is primarily supported by the corporate marketing team which provides access to the best marketing software, tools, and templates in the industry as well as ongoing training.

Administrative Support

  • Assist in scheduling meetings, and conference room bookings
  • Assist with couriers, contractors and mail delivery as needed
  • Assist with local implementation of any personnel on-boarding and off-boarding needs
  • Assist with new equipment setup as well as implementation of IT initiatives, policies, and procedures to ensure operational effectiveness at the local office level
  • Assist with expense reports and travel arrangements as needed
  • Maintain personal time-card
  • Assisting customers (and partners) during invoicing, payment and collection process
  • Assisting employees during HR, IT, Marketing, Finance process
  • Driver/enabler personality with an efficiency focused mind
  • Openness to changes and self-development
  • Wish to self-develop in technical and domain knowledge
  • Highly committed personality, and a desire to achieve
  • A great team member
  • Any other administrative functions that may come up for the office

Transaction, Marketing, & Business Development Support

  • Ensure all communications, presentations, and collateral enhance the brand and are in line with the brand guidelines and precedents set by the corporate marketing team
  • Create printed and digital marketing packages, posts, ads, and presentations
  • Create and deploy e-mail blasts for listings, growing clients, newsletters, and other announcements as needed
  • Create and maintain listings, client information and team member bios as needed on web sites and potentially other third-party sites
  • Maintain, update, and segment contact databases, email distribution lists, and invitation lists
  • Assist remote research analysts with market aerial map creation as well as demographic and traffic count research as needed
  • Prepare documents related to transactions, which may include letters of intent, commission agreements, contract forms, and reporting spreadsheets
  • Assist managers and sales reps in managing transaction activity related to products, sales acquisitions, and dispositions
  • Assist in aspects of computer usage related to marketing including e-mail signatures, styling documents according to brand standards, and printing

Communications, Public Relations, Social Media and Events

  • Create transaction-related press releases and deploy to media
  • Revise new hire and promotion press releases created by corporate marketing for local media distribution
  • Work with team members to submit market/industry award applications for office and employees
  • Stay abreast of speaking opportunities to better position the team as leaders in the industry
  • Assist in event planning for trade shows or nearby corporate events
  • Assist employees with enhancing and maintaining their professional presence on LinkedIn and others
  • If applicable, manage social media accounts by maintaining brand standards, distributing relevant content regularly and increasing followers


  • Team player and customer-service-focused attitude
  • Bachelor’s degree, preferably in marketing, communications, advertising, or public relations
  • Strong attention to detail with excellent grammar as well as organizational, project management and communication skills
  • Must be willing and able to wear multiple hats, manage multiple projects, and prioritize tasks effectively to meet deadlines
  • Intermediate to advanced Adobe InDesign and Photoshop skills are required; Adobe Illustrator is a plus
  • Strong Microsoft Outlook, PowerPoint, Word, and Excel skills
  • E-mail marketing, public relations, social media, database management, and event coordination experience preferred
  • Self-motivation, Customer Focus, Professional Ethics, Team Work
  • No restriction to travel
  • Hourly contract

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